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Title Preview Issuing University Officer Responsible Unit Last Revised Last Approved Effective Date
1101 – SHRA Employee Payroll Actions Policy Purpose This policy establishes Connect Carolina HR/Payroll as the official University system for capturing SHRA and EHRA Employee master file information; and Time Information Management ... Miller, Walter: Director of Payroll Services F&O-Finance 08/2018 08/2018 8/7/2018
1102 – University of North Carolina at Chapel Hill Policy on Employee Time Records Policy Sections Policy Statement Reason for Policy Exclusions Special Situations Procedures Additional Information Frequently Asked Questions Related Data Contacts History Responsible Univ Miller, Walter: Director of Payroll Services F&O-Finance 10/2017 10/2017 10/13/2017
1102.1 – University of North Carolina at Chapel Hill Procedure on Maintaining Employee Timecard within TIM for Transmission to the Payroll System Related Policies 1102 – University of North Carolina at Chapel Hill Policy on University of North Carolina at Chapel Hill Policy on Employee Time Records ... Miller, Walter: Director of Payroll Services F&O-Finance 12/2011 12/2011 12/9/2011
1102.2 – University of North Carolina at Chapel Hill Procedure on Reporting Payroll Exceptions Related Policies 1102 – University of North Carolina at Chapel Hill Policy on Employee Time Records Procedure Sections Procedure Statement Forms and Instructions Related Data ... Miller, Walter: Director of Payroll Services F&O-Finance 10/2015 10/2015 10/15/2015
1103 - University of North Carolina at Chapel Hill Policy on Additional Compensation Policy Statement The University provides additional compensation for certain permanent employees whose work schedules require or request the employee to work at unusual times and/or ... Miller, Walter: Director of Payroll Services F&O-Finance 10/2017 10/2017 10/13/2017
1105 – University of North Carolina at Chapel Hill Policy on Payroll Distribution Policy Sections Policy Statement Reason for Policy Exclusions Special Situations Procedures Additional Information Frequently Asked Questions Forms and Instructions Related Data Contacts Miller, Walter: Director of Payroll Services F&O-Finance 10/2017 10/2017 10/13/2017
1105.1 - University of North Carolina at Chapel Hill Procedure on Creating a Manual Check Related Policies 1101 – University of North Carolina at Chapel Hill Policy on SHRA (formerly SPA) Employee Payroll Actions 1104 – University of North Carolina ... Miller, Walter: Director of Payroll Services F&O-Finance 09/2015 09/2015 9/16/2015
1106 - Payroll Direct Deposit Policy Purpose The purpose of mandatory direct deposit is to benefit both the Employee and the University. The employee benefits by having the assurance that their ... Miller, Walter: Director of Payroll Services F&O-Finance 09/2018 09/2018 9/10/2018
1106.1 - Enrolling or Initiating Changes to Payroll Direct Deposit Related Policies 1106 - University of North Carolina at Chapel Hill Policy on Direct Payroll Deposit Procedure Statement Enrollment or changes to direct deposit require ... Miller, Walter: Director of Payroll Services F&O-Finance 09/2018 09/2018 9/10/2018
1107 – University of North Carolina at Chapel Hill Policy on Required Salary and Benefit Deductions Policy Statement Payroll Services will process payroll deductions imposed by State and Federal law, and uphold participation in direct deposit of salaries, required by new ... Miller, Walter: Director of Payroll Services F&O-Finance 10/2017 10/2017 10/13/2017
1108 - University of North Carolina at Chapel Hill Policy on Statutory Deductions Policy Statement Payroll Services is responsible for withholding, reporting, and remitting the following statutory (required by law) deductions from employee pay: FICA (Social Security) contributio Miller, Walter: Director of Payroll Services F&O-Finance 10/2017 10/2017 10/13/2017
1109 – University of North Carolina at Chapel Hill Policy on Non-Statutory Deductions Policy Sections Policy Statement Reason for Policy Exclusions Special Situations Procedures Additional Information Frequently Asked Questions Related Data Contacts History Responsible Univ Miller, Walter: Director of Payroll Services F&O-Finance 10/2017 10/2017 10/13/2017
1110 – University of North Carolina at Chapel Hill Policy on Graduate Student Payroll and Other Non-Statutory Deductions Policy Sections Policy Statement Reason for Policy Exclusions Special Situations Procedures Additional Information Frequently Asked Questions Related Data Contacts History Responsible Un Miller, Walter: Director of Payroll Services F&O-Finance 10/2017 10/2017 10/13/2017
1110.1 - University of North Carolina at Chapel Hill Procedure on Authorizing Graduate Student Tuition and Fee Deductions Related Policies 1110 – University of North Carolina at Chapel Hill Policy on Graduate Student Payroll and Other Non-Statutory Deductions Procedure Sections Procedure Statement Forms ... Miller, Walter: Director of Payroll Services F&O-Finance 02/2017 02/2017 2/1/2017
1111 - University of North Carolina at Chapel Hill Policy on Student Employee FICA Exemption Policy Statement Under the Federal Insurance Contributions Act (FICA), as described by the Internal Revenue Service (IRS) and the Social Security Administration, students enrolled at ... Miller, Walter: Director of Payroll Services F&O-Finance 10/2017 10/2017 10/13/2017
1113 – University of North Carolina at Chapel Hill Policy on Postdoctoral Health Insurance Policy Sections Policy Statement Reason for Policy Exclusions Special Situations Procedures Additional Information Frequently Asked Questions Related Data Contacts History Effective Ma Miller, Walter: Director of Payroll Services F&O-Finance 10/2017 10/2017 10/13/2017
1114 - University of North Carolina at Chapel Hill Policy on W-2 Annual Earnings Statements Responsible University Officer Director of Payroll Services Responsible Unit Payroll Services Policy Statement Each January, the University is required to provide each employee a Wage ... Miller, Walter: Director of Payroll Services F&O-Finance 10/2017 10/2017 10/13/2017
1115 – University of North Carolina at Chapel Hill Policy on Leave Payout Policy Sections Policy Statement Reason for Policy Exclusions Special Situations Procedures Additional Information Frequently Asked Questions Related Data Contacts History Effective Ju Miller, Walter: Director of Payroll Services F&O-Finance 12/2017 12/2017 12/1/2017
1116 - University of North Carolina at Chapel Hill Policy on General Overview of Tax Issues for Foreign National Students and Scholars Responsible University Officer Director of Payroll Services Responsible Unit Payroll Services Policy Statement All foreign nationals who are to receive payments from the University, including Miller, Walter: Director of Payroll Services F&O-Finance 10/2017 10/2017 10/13/2017
1116.1 - University of North Carolina at Chapel Hill Procedure on Tax Reporting for University-Affiliated Foreign Nationals Responsible University Officer Director of Payroll Services Responsible Unit Payroll Services Related Policies 1116 - University of North Carolina at Chapel Hill Policy on General ... Miller, Walter: Director of Payroll Services F&O-Finance 08/2009 08/2009 8/24/2009
1117.1 - University of North Carolina at Chapel Hill Procedure on Completing Tax Withholding Forms as a Foreign National Employee Responsible University Officer Director of Payroll Services Responsible Unit Payroll Services Related Policies 1116 - University of North Carolina at Chapel Hill Policy on General ... Miller, Walter: Director of Payroll Services F&O-Finance 10/2010 10/2010 10/27/2010
1119 - University of North Carolina at Chapel Hill Policy on Foreign National Scholarship/Fellowship Awardee Responsible University Officer: Director of Payroll Services Responsible Unit: Payroll Services Policy Statement There is no tax withholding requirement on scholarship or fellowship payments made Miller, Walter: Director of Payroll Services F&O-Finance 10/2017 10/2017 10/13/2017
1119.1 – University of North Carolina at Chapel Hill Procedure on Completing Tax Withholding Forms as a Foreign National Scholarship/Fellowship Awardee Related Policies 1116 – University of North Carolina at Chapel Hill Policy on General Overview of Tax Issues for Foreign National Students and Scholars 1117 ... Miller, Walter: Director of Payroll Services F&O-Finance 08/2009 08/2009 8/24/2009
1120 – University of North Carolina at Chapel Hill Policy on Tax Status of Foreign Nationals Policy Sections Policy Statement Reason for Policy Exclusions Special Situations Procedures Additional Information Related Data Contacts History Responsible University Officer Director Miller, Walter: Director of Payroll Services F&O-Finance 10/2017 10/2017 10/13/2017
1120.1 – University of North Carolina at Chapel Hill Procedure on Determining Tax Status of Foreign Nationals Related Policies 1116 – University of North Carolina at Chapel Hill Policy on General Overview of Tax Issues for Foreign National Students and Scholars 1117 ... Miller, Walter: Director of Payroll Services F&O-Finance 08/2009 08/2009 8/24/2009
1121 – University of North Carolina at Chapel Hill Policy on Social Security Tax Withholding for Foreign Nationals Policy Sections Policy Statement Reason for Policy Exclusions Special Situations Procedures Additional Information Frequently Asked Questions Related Data Contacts History Responsible Univ Miller, Walter: Director of Payroll Services F&O-Finance 10/2017 10/2017 10/13/2017
1121.1 – University of North Carolina at Chapel Hill Procedure on Determining Social Security Tax Withholding for Foreign Nationals Related Policies 1116 – University of North Carolina at Chapel Hill Policy on General Overview of Tax Issues for Foreign National Students and Scholars 1117 ... Miller, Walter: Director of Payroll Services F&O-Finance 08/2009 08/2009 8/24/2009
1122 – University of North Carolina at Chapel Hill Policy on Federal and State Income Tax Withholding for Foreign Nationals Policy Sections Policy Statement Reason for Policy Exclusions Special Situations Procedures Additional Information Frequently Asked Questions Related Data Contacts History Responsible Univ Miller, Walter: Director of Payroll Services F&O-Finance 10/2017 10/2017 10/13/2017
1122.1 – University of North Carolina at Chapel Hill Procedure on Determining Federal and State Income Tax Withholding for Foreign Nationals Related Policies 1116 – University of North Carolina at Chapel Hill Policy on General Overview of Tax Issues for Foreign National Students and Scholars 1117 ... Miller, Walter: Director of Payroll Services F&O-Finance 08/2009 08/2009 8/24/2009
1124 - University of North Carolina at Chapel Hill Policy on Payroll Suspense Policy Statement Payroll Suspense chartfield strings have been created for each department to capture personnel expense transactions during the payroll distribution process when a valid ... Miller, Walter: Director of Payroll Services F&O-Finance 07/2016 07/2016 7/29/2016
1124.1 – University of North Carolina at Chapel Hill Procedure on Managing Payroll Suspense Procedure Statement On a monthly basis, departments should do the following to proactively manage the department's payroll suspense account and remove payroll suspense charges within ... Miller, Walter: Director of Payroll Services F&O-Finance 07/2016 07/2016 7/22/2016
1269 - University of North Carolina at Chapel Hill Policy on Mobile Communication Device Business Expenses Responsible University Officer Director of Purchasing Services Responsible Unit Purchasing Services Policy Statement For the purpose of this policy, Mobile Communication Devices (MCDs) are def Miller, Walter: Director of Payroll Services F&O-Finance 02/2018 02/2018 2/28/2018
1269.1 – University of North Carolina at Chapel Hill Procedure on Establishing and Paying for Mobile Communication Device Business Expenses Related Policies 1269 – University of North Carolina at Chapel Hill Policy on Mobile Communication Device Business Expenses Procedure Sections Procedure Statement Forms and Instructions ... Miller, Walter: Director of Payroll Services F&O-Finance 02/2018 02/2018 2/28/2018
1270 - University of North Carolina at Chapel Hill Policy on Employee Moving Expense Reimbursement Purpose The policy is to clarify the regulations for moving expense reimbursement. Due to legislation changes in the 2017 Tax Cuts and Jobs Act which ... Miller, Walter: Director of Payroll Services F&O-Finance 06/2018 06/2018 6/22/2018
1270.1 – University of North Carolina at Chapel Hill Procedure for Employee Moving Expense Reimbursements Introduction Purpose Due to legislation changes in the 2017 Tax Cuts and Jobs Act which reinstated personal moving expense payments as taxable wages, the University ... Miller, Walter: Director of Payroll Services F&O-Finance 07/2018 07/2018 7/3/2018
136 – University of North Carolina at Chapel Hill Policy on Overview of Online Interactive Payroll Systems Policy Sections Policy Statement Reason for Policy Exclusions Special Situations Procedures Additional Information Frequently Asked Questions Related Data Contacts History Responsible Univ Miller, Walter: Director of Payroll Services F&O-Finance 10/2014 10/2014 10/1/2014
138 - University of North Carolina at Chapel Hill Policy on Payroll Services Reporting Policy Sections Policy Statement Reason for Policy Exclusions Special Situations Procedures Additional Information Frequently Asked Questions Related Data Contacts History Policy Statemen Miller, Walter: Director of Payroll Services F&O-Finance 06/2015 06/2015 6/8/2015
212 – University of North Carolina at Chapel Hill Policy on Division of Payroll Record Systems Policy Sections Policy Statement Reason for Policy Exclusions Special Situations Procedures Additional Information Frequently Asked Questions Related Data Contacts History Effective M Miller, Walter: Director of Payroll Services F&O-Finance 10/2014 10/2014 10/15/2014
Finance Form 1102.1.1f - TIM Administrator Access Request Form To share this form with stakeholders outside of PolicyStat, copy and paste the link from the address bar at the top of your web browser. ... Miller, Walter: Director of Payroll Services F&O-Finance 12/2011 12/2011 12/9/2011
Finance Form 1102.1.2f - TIM Teletime Authorization Form To share this form with stakeholders outside of PolicyStat, copy and paste the link from the address bar at the top of your web browser. ... Miller, Walter: Director of Payroll Services F&O-Finance 12/2011 12/2011 12/9/2011
Finance Form 1102.2.1f - Payroll Exception Sheet To share this form with stakeholders outside of PolicyStat, copy and paste the link from the address bar at the top of your web browser. ... Miller, Walter: Director of Payroll Services F&O-Finance 10/2014 10/2014 10/1/2014
Finance Form 1105.1.1f - Manual Check Request Form To share this form with stakeholders outside of PolicyStat, copy and paste the link from the address bar at the top of your web browser. ... Miller, Walter: Director of Payroll Services F&O-Finance 10/2015 10/2015 10/15/2015
Finance Form 1106.1.1f - Direct Payroll Deposit Authorization Form for all SHRA Employees (Permanent, Temporary, and Student Employees) and EHRA Non-Faculty Employees To share this form with stakeholders outside of PolicyStat, copy and paste the link from the address bar at the top of your web browser. ... Miller, Walter: Director of Payroll Services F&O-Finance 08/2018 08/2018 8/23/2018
Finance Form 1106.1.2f - Direct Payroll Deposit Authorization Form for Faculty, Post-Docs, and EHRA Student Employees To share this form with stakeholders outside of PolicyStat, copy and paste the link from the address bar at the top of your web browser. ... Miller, Walter: Director of Payroll Services F&O-Finance 09/2018 09/2018 9/10/2018
Finance Form 1106.1.3f - Cancellation of Direct Payroll Deposit Authorization To share this form with stakeholders outside of PolicyStat, copy and paste the link from the address bar at the top of your web browser. ... Miller, Walter: Director of Payroll Services F&O-Finance 09/2014 09/2014 9/22/2014
Finance Form 1110.1.1f - Graduate Student Employee Payroll Deduction Authorization Form To share this form with stakeholders outside of PolicyStat, copy and paste the link from the address bar at the top of your web browser. ... Miller, Walter: Director of Payroll Services F&O-Finance 07/2015 07/2015 7/14/2015
Finance Form 1110.1.2f – Graduate Student Employee Payroll Deduction Cancellation Form To share this form with stakeholders outside of PolicyStat, copy and paste the link from the address bar at the top of your web browser. ... Miller, Walter: Director of Payroll Services F&O-Finance 10/2015 10/2015 10/27/2015
Finance Form 1116.1.1f - Certification of Academic Activity To share this form with stakeholders outside of PolicyStat, copy and paste the link from the address bar at the top of your web browser. ... Miller, Walter: Director of Payroll Services F&O-Finance 08/2009 08/2009 8/24/2009
Finance Form 1119.1.1f - Foreign National Information Form - PR100 To share this form with stakeholders outside of PolicyStat, copy and paste the link from the address bar at the top of your web browser. ... Miller, Walter: Director of Payroll Services F&O-Finance 12/2003 12/2003 12/1/2003
Finance Form 1269.1.1f - Termination of Mobile Communication Device Plan To share this form with stakeholders outside of PolicyStat, copy and paste the link from the address bar at the top of your web browser. ... Miller, Walter: Director of Payroll Services F&O-Finance 03/2015 03/2015 3/4/2015